Matt Carstensen

Matt Carstensen

Tournaments Organiser / Records Officer

Arranges & runs our club, open & virtual tournaments. Coordinates entries for our members attending open tournaments around the country. Field Captain. Maker of wooden arrows.  Runs Asgard Archery.

Shoots: Barebow, Compound & Longbow.  Happy to help with all three bow styles & wooden arrows.  Makes wooden arrows.

 

Club Role Title: Tournaments Organizer

Responsibilities:

  • Tournament Planning and Coordination
    1. Develop a yearly schedule of tournaments in consultation with the club committee, ensuring alignment with other club activities and external events.
    2. Design tournament formats, rules, and schedules tailored to the needs of participants and the specific requirements of the sport.
    3. Coordinate venue bookings, equipment needs, and staffing requirements to support tournament activities.
  • Event Execution
    1. Oversee the setup and smooth operation of tournaments, including registration, scoring, officiating, and prize distribution.
    2. Ensure all tournament activities are conducted according to the rules of the sport and the club’s policies.
    3. Address any issues or disputes during tournaments promptly and professionally.
  • Participant Engagement
    1. Promote tournaments to club members and external participants through email, social media, and other communication channels.
    2. Provide clear and timely information to participants, including entry requirements, schedules, and rules.
    3. Foster a welcoming and inclusive environment for all participants, spectators, and volunteers.
  • Safety and Compliance
    1. Conduct risk assessments for tournaments and ensure adherence to safety protocols.
    2. Ensure compliance with all club policies, national governing body regulations, and local laws related to hosting events.
  • Financial Management
    1. Work with the Treasurer or relevant club officers to prepare budgets for tournaments, manage expenses, and track income from entry fees or sponsorships.
    2. Secure sponsorships or partnerships to support tournaments when applicable.
  • Reporting and Feedback
    1. Maintain accurate records of tournament participation, results, and financial performance.
    2. Prepare reports for the club committee, highlighting successes, challenges, and opportunities for improvement.
    3. Gather feedback from participants and spectators to refine future tournaments.

 

Club Role Title: Records Officer

Responsibilities:

  • Record Keeping
    1. Maintain accurate and up-to-date records for all club activities, including membership details, event results, and achievements.
    2. Ensure records are properly stored, organized, and accessible to authorized individuals.
    3. Regularly update records in accordance with the club’s requirements and best practices.
  • Membership Management
    1. Support the Membership Secretary by ensuring that membership records are current and complete.
    2. Record any changes to membership status, including new members, renewals, and terminations.
  • Event Results and Achievements
    1. Track and document results from club events, tournaments, and competitions.
    2. Ensure records of awards, accolades, and other significant milestones are accurately logged and celebrated.
    3. Compile historical data and performance statistics for reference and analysis.
  • Document Archiving and Retrieval
    1. Organize the club’s historical documentation and archive important records for future reference.
    2. Ensure the proper retrieval and preservation of documents for legal, administrative, and informational purposes.
  • Compliance and Confidentiality
    1. Adhere to all relevant data protection regulations (e.g., GDPR) when handling personal information and sensitive data.
    2. Ensure the safe storage and secure handling of all physical and digital records.
  • Reporting and Communication
    1. Provide regular reports to the club’s management or committee regarding the status of records and any required updates or actions.
    2. Serve as a point of contact for inquiries regarding historical data, club achievements.
Get In Touch