Phil Wilson

Phil Wilson

pboadmin2025-11-02T20:22:49+00:00

Membership Secretary

Looks after the clubs membership

Shoots: Recurve

 

Club Role Title: Membership Secretary

Responsibilities:

• Membership Management

1. 1. Maintain an accurate and up-to-date database of all club members, including contact information, membership status, and payment records.
   2. Process new membership applications, ensuring all necessary information and fees are collected.
   3. Manage annual renewals, including issuing reminders and updating records as needed.

• Communication

1. 1. Serve as the primary contact for all membership-related inquiries, providing timely and professional responses.
   2. Regularly communicate with members about key updates, events, and renewal deadlines via email, newsletters, or other channels.
   3. Liaise with the club committee or management team to provide insights and updates on membership trends and issues.

• Financial Oversight

1. 1. Track membership fees, issue invoices, and follow up on overdue payments.
   2. Collaborate with the Treasurer to reconcile membership revenue and ensure accurate financial reporting.

• Reporting and Documentation

1. 1. Generate periodic membership reports, highlighting trends in membership growth, retention, and demographics.
   2. Ensure all membership records comply with relevant data protection laws (e.g., GDPR) and club policies.

• Engagement and Retention

1. 1. Assist in organizing initiatives to enhance member satisfaction and retention, such as events, feedback surveys, and engagement campaigns.
   2. Work with other club officers to identify opportunities to attract new members and grow the club’s presence in the community.

• Policy Compliance

1. 1. Ensure that all membership activities align with the club’s constitution, bylaws, and policies.
   2. Handle sensitive member information with the utmost confidentiality and professionalism.

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